REQUEST FOR PROPOSALS for Architectural and Engineering Services for an Interconnection Site
RFP Questions & Answers
Do proposers need to provide a fee proposal with the RFP submittal?
No. We will negotiate a detailed scope of work with the highest scoring proposer. After the scope of work is agreed upon, then we will negotiate fees. If the scope of work or fees cannot be agreed upon, we will conclude negotiations with the highest scoring proposer and begin negotiations with the next highest scoring proposer.
Clarifications about the scope of work for the project:
a. Does the project include selecting, layout and detailing of new IT racks?
b. Does the project include providing any communications equipment in the racks. If so, what equipment?
The preliminary budget estimated the need for numerous 144 count Fiber Optic Distribution Units, supporting pigtail cables, and five QXF5100 Juniper Switches. More communications equipment may be necessary, but the primary source of communications equipment has been the leasing entities in the existing interconnection site. Additional equipment needs, if any, will be determined with input from the successful proposer.
c. Does the project include incoming fiber or copper communications wiring? If so, where is it served from?
Yes. All necessary fiber will be plumbed to the building as part of a separate process. There is currently an interconnection site in the basement of the building where the interconnection site is being proposed. The building also has existing conduits which will facilitate connections between the existing and new interconnection sites.
d. Does the project include in outgoing fiber or copper communications wiring?
Yes. See c.
The Evaluation Criteria listed under Section VIII (A) has been updated to remove #7:
7. Proposers public safety track record.
The criteria has been renumbered as a result.
The deadline for proposal submission has been extended from:
Thursday, May 17th, 2018 at 2:00 pm
Friday, May 25th, 2018 at 2:00 pm
Lane Council of Governments (LCOG) is requesting proposals from comprehensive interdisciplinary design teams headed by qualified, licensed, professional Architects to provide Design and Construction Administration Services related to the construction of a new (expanded) Telecommunications Interconnection Site (a functional expansion of the Willamette Internet Exchange (WIX) located in downtown Eugene, Oregon.
Responses to the Request for Proposals for Architectural and Engineering Services will be accepted by Jacob Callister, Lane Council of Governments, 859 Willamette Street, Suite 500, Eugene, Oregon 97401 until 2:00 p.m. prevailing local time on Friday, May 25, 2018. Proposals will be opened immediately thereafter and publicly recorded. Proposals received after the stated time will not be considered.
A non-mandatory Pre-Proposal meeting was held to answer questions from consultants on Tuesday, May 8, 2018 at 2:00 p.m. prevailing local time in the Fifth Floor Conference Room at 859 Willamette Street in Eugene.